From the floor, not a boardroom
We spent months on real workshop floors, watching job cards get lost and owners guessing at the day. We built the board those workshops wished they had.
The paper days are over.
The whole workshop, on one screen.
Every vehicle, every job, every bill on one live board that your whole team shares. And a code your customers scan to track their vehicle, with no app to install.Every vehicle, job, and bill on one live board your whole team shares. Customers scan a code to track their vehicle, no app needed.
Live service queue
| Q | Vehicle | Status |
|---|---|---|
| Express | BA 12 PA 3456 | Almost done |
| 1 | GA 1 CHA 7890 | Washing |
| 2 | KO 5 KHA 2244 | Queued |
Admin DashboardLive
Jobs today
24
▲ 12%
Completed
14
▲ 9%
Avg service
42m
▼ 6m
Cancelled
1
▼ 50%
Live statusQueued3Ongoing4Washing1To pay1Done14
Live
Track your service
Bagmati Auto Care
BA 12 PA 3456
Honda Shine 125
- ✓ Checked in
- ✓ In service
- Washing
- Ready for pickup
Ready in about 15 min
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The Paper Days
Every job started on a slip of paper.
A job card on the workshop floor. A plate number rewritten by hand. A pile that grows all morning, where a slip goes missing, gets smudged with grease, or ends up under the next one. Scroll, and watch years of paper gather into one stack.
The Switch
The whole day, on one board.
The Paperless Days
Now the whole shop reads the same day.
The pile is gone. The whole shop just looks up at the board.
One live board the whole team shares, and a screen on the waiting-room wall so customers can see it too. The front desk stops fielding status questions, because the answer is already on the wall. And the phone stops ringing, because customers can track their vehicle from anywhere, on their own phone.One live board the whole team shares, with a screen on the waiting-room wall. The desk stops fielding status questions, and the phone stops ringing, because customers track their vehicle on their own phone.
Live service queue
| Q | Vehicle | Model | Customer | Status |
|---|---|---|---|---|
| Express | BA 12 PA 3456 | Honda Shine 125 | Ramesh S. | Almost done |
| 1 | GA 1 CHA 7890 | Bajaj Pulsar 150 | Sita K. | Washing |
| 2 | BA 24 PA 1122 | TVS Jupiter | Bikash T. | Washing |
| 3 | BA 2 CHA 1234 | Maruti Suzuki Alto | Pratik M. | Queued |
| 4 | BA 9 PA 8080 | TVS Scooty Pep+ | Anju G. | To pay |
Live queue board · sample data
Different people, one app
What your customer sees
Scan the QR. Watch your vehicle, live.
Your customer scans the QR code at reception, enters their plate, and watches their vehicle move through the shop in real time. No app to install, no calls to make.
- Live status from checked in to ready, on their own phone
- An honest "ready in about 15 min" estimate, so they come at the right moment
- No app, no login, just a camera and the QR
- Your shop's name on the page, so it feels like yours
Live
Track your service
Bagmati Auto Care
BA 12 PA 3456
Honda Shine 125
- ✓ Checked in
- ✓ In service
- Washing
- Ready for pickup
Ready in about 15 min
No app to install. Just your phone camera and the QR.
Customer tracking page · sample data
What you see as the owner
Know how the shop is doing without standing in it.
Open it on your phone from home, from another branch, or from the chai shop next door, and read the whole day in five seconds.
- The day's numbers at a glance, against the same day last week
- What is still owed, totaled, without digging through receipts
- Where work is piling up, so you fix the bottleneck
- Export the month to Excel when your accountant asks
Admin DashboardLive
Jobs today
24
▲ 12%
Completed
14
▲ 9%
Avg service
42m
▼ 6m
Cancelled
1
▼ 50%
Live statusQueued3Ongoing4Washing1To pay1Done14
Owner dashboard · sample data
What the floor runs on
Your whole team reads one live board.
Put one screen where the floor can see it. Everyone works from the same live day, so nothing gets lost between the desk and the bay, and nobody shouts across the shop to ask what is next.
- One shared board, always up to date, for the whole shop
- Everyone sees what is next without being asked
- Urgent jobs are flagged so nothing in a hurry gets buried
- Runs on any TV, computer, or phone you already own
Live service queue
| Q | Vehicle | Model | Customer | Status |
|---|---|---|---|---|
| Express | BA 12 PA 3456 | Honda Shine 125 | Ramesh S. | Almost done |
| 1 | GA 1 CHA 7890 | Bajaj Pulsar 150 | Sita K. | Washing |
| 2 | BA 24 PA 1122 | TVS Jupiter | Bikash T. | Washing |
| 3 | BA 2 CHA 1234 | Maruti Suzuki Alto | Pratik M. | Queued |
| 4 | BA 9 PA 8080 | TVS Scooty Pep+ | Anju G. | To pay |
Live queue board · sample data
What you get
Four things change the day you switch.
01
Nothing gets lost
One record per vehicle, from the moment it rolls in to the moment it rolls out.
- One record per vehicleEverything about a job lives in one place, so nothing is scattered across slips and notebooks.
- The plate is entered onceIt is typed in the workshop and carried through to the bill, so a wrong digit cannot follow the vehicle all day.
- Full history, keptEvery past visit for a vehicle stays on file and searchable, so a returning customer hears a straight answer.
- Bills stay on recordEach bill is kept against the vehicle, so any past job is findable months later.
- Always yours to exportDownload your service records to Excel any time. Nothing is ever locked in.
02
The phone stops ringing
Customers can see for themselves where their vehicle stands.
- Track by QR, no appCustomers scan the QR, enter their plate, and watch their vehicle move through service, with nothing to download.
- A live ready-by estimateThey plan their afternoon instead of waiting at the workshop or calling again.
- A screen in the waiting roomCustomers in the shop see their place in the queue without asking the desk.
- Book before arrivingCustomers can request a slot ahead of time, from a scannable booking code.
- Your name on the pageThe tracking page carries your shop's name, so customers feel looked after by you.
03
You see the whole shop
The day's numbers and the money owed, on your phone, from anywhere.
- The day in five secondsJobs in, jobs done, and how long things took, on one screen.
- Compared to last weekEach number shows how it moved, so a good day and a slow day are obvious.
- What is still owedOutstanding money is totaled, so you chase it without digging through receipts.
- The bottleneck, foundYou can see where work is piling up and fix it, instead of guessing.
- From anywhereOpen it from home or another branch, and export the month in one tap, instead of an evening of receipts.
04
The day stays calm
One shared board, so the floor runs without shouting.
- One board the team sharesThe desk and the floor read the same live day, so work never falls through the gap between them.
- What is next, without askingEveryone sees the queue, so the floor stays calm and nobody works the wrong vehicle.
- Urgent jobs are flaggedA job in a hurry rises on the board, so it is not buried behind a full service.
- On the devices you ownIt runs on the computer, phones, and any TV your shop already has.
- Each person sees what they needYou decide who can see money and who only sees their own work.
Seen enough? See it on your own vehicles.
Why VahanCore
Built for how a workshop actually runs.
We set it up with you
We come to your workshop and set it up with your own services, rates, and parts. Setup usually takes a day or two.
A registered Nepali company
VahanCore is made by SawTechnologies Pvt. Ltd., a registered Kathmandu company. Your data stays yours, fully separate, and exportable any time.
No new device needed
Runs on the computer, the phones, and any TV your workshop already owns. Nothing new to buy.
A paperless floor
From check-in to handover, every job stays on the digital board, not on paper.
Booking and check-in built in
Vehicles booked ahead and logged in on arrival, so the queue is set before work starts.
The owner's view, anywhere
The day's numbers, reports, and exports, from the workshop or from home.
One live board, in real time
Every desk, bay and screen shows the same day, updating the moment anything changes.
Full history, always yours
Every customer and service record stays exportable, in formats you can open.
Frequently Asked Questions
Asked at every workshop we visit.
No. VahanCore runs on the devices your workshop already owns: the computer on the workshop floor, the phones in the bays, any TV with a browser.
The board is built for busy hands, and nobody has to learn the whole system, only their own screen. The demo happens on your own floor with your own staff, so you can judge for yourself.
No. Your customer list and full service history are yours, exportable any time in formats you can open. Every workshop's data is fully separated, and your staff only see what their role allows.
Each workshop gets a quote after the free demo, in NPR. The right price depends on your size, not on how many devices you use. You pay per workshop, not per seat or per screen.
Setup usually takes a day or two. We set it up with you, with your own services, rates, and parts.
Yes. Two-wheelers and four-wheelers, petrol or electric, every brand your floor sees. You define your own services, rates, and parts, so the system fits how your workshop already runs.
VahanCore was built with workshops, not just for them. We have spent months on real workshop floors, watching job cards get lost, customers calling to ask "is my vehicle ready?", and owners guessing at the day. We built the board we wished those workshops had.
See it on your own workshop floor.
A free demo at your workshop, then a quote in NPR.
Request a free demoRequest a demo
See it on your own workshop floor.
Leave your details and we will call you back to set up a time. The demo is free, runs on your own floor with your own services, and the visit takes about an hour.
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